The COVID-19 pandemic has changed the world how it used to be. Since 2020, human life has changed, and how they work has also changed. Many businesses, such as tourism and travel, are gradually returning to their pre-COVID-19 working model.
However, Regarding technology and business, they are adapting to the new changes and working on the same. One of the significant changes is that corporations have moved to remote working, reducing the role of physical operations.
Organizations have had to face many challenges when operating from remote locations, such as monitoring remote employees and keeping track of their productivity.
If you also find it challenging in monitoring remote employees, you have landed at the right place. This article will discuss the seven most effective ways for monitoring remote employees.
Monitoring Remote Employees – Meaning and Importance
Monitoring remote employees involves tracking employee productivity and how employees behave in the remote work model.
Employee remote monitoring can be achieved using simple checklists, activity monitors, and more complex workforce analytics tools.
Monitoring remote employees is considered crucial and beneficial for the organization as it helps in maintaining high productivity. Monitoring remote employees also helps in maintaining discipline among the team and employees take their jobs seriously.
This stage is quite significant in monitoring remote employees. As per some studies, 84% of organizations monitor their employee’s system activity at work, which is done using desktop time tracking software.
Now that we have understood monitoring remote employees and explained the importance Let us look at the 7 most effective ways for monitoring remote employees.
7 Ways of Monitoring Remote Employees
1. Tracking Email Activity
To ensure the employees’ work occupancy, tracking their email activity is crucial as Email is regarded as a reliable indicator. The observation indicates that individuals who send and receive a higher number of emails tend to be busier.
Therefore, it is essential to access user behavior analytics; it helps determine how your staff use their company assets like emails. Email Analytics assist you in syncing your employees’ email accounts and thus allows you to see how many emails they send and receive.
It also includes details such as who their top senders and recipients are, their busiest hours and days of the week, average email response times, and many more.
Email analytics also lets you immediately discover your team occupancy, such as who on your team is the busiest.
2. Use Time-Tracking Software
Time tracking software is beneficial in monitoring remote employees as it helps in tracking the productivity of your employees. It also helps to keep the team on track and encourages them to work according to the set timer, ensuring task completion on time.
Desktop time tracking software enables managers to check employee productivity using workforce analytics. It also assists in operational efficiency as with a proper time management system; the company can filter out the unproductive trends and work towards improving employee productivity.
3. Setting Goals and Deadlines
Setting clear goals and deadlines makes it easier for employees to align themselves with the organization’s aims, which helps managers in remote workforce management.
The company should align the goal and purpose with the relevance and potential of the employees so that they understand how to work according to the company’s expectations and can achieve the desired output within the given time.
Setting deadlines ensures that tasks are done on time and helps in directing employees’ attention to complete the task. This time management technique enables you to monitor remote employees as they receive timely feedback.
4. Use of Technology
Technology helps in monitoring remote employees, especially after the shift towards a hybrid work schedule. Technological features such as user behavior analytics help in keeping track of employee productive hours.
It also helps in increasing workplace productivity by encouraging improved communication and collaboration between the manager and the team. Leapmax, an employee time monitoring software, gives you a clear picture of your team’s productivity.
Also, ensure that remote employees have appropriate internet connectivity so that work is not affected no matter where they operate.
5. Self-Reporting
Maintaining trust within the team is a significant challenge while managing employees in a hybrid work schedule. This step is helpful since it allows for subjective analysis, and based on that, employees can also evaluate their productivity and balance out their workload.
You can follow this activity in which you may ask your employees to write a quick email report to the manager or supervisor at the end of the day describing which projects they’re currently working on, how busy they are, and whether they feel capable of taking on new duties.
6. Use Task Management Application
Task management software is an excellent solution if you want a more efficient and effective way of monitoring remote employees.
The task management software helps you to manage, organize, and assign tasks associated with various projects. Such applications benefit the time management system and enable the timer to keep track of work hours.
7. Subjective Analysis
Subjective analysis is essential for monitoring remote employees as it allows you to understand individual employee issues, particularly for employees who work from home, and for good reason. Objective evidence is very trustworthy and straightforward to interpret.
However, you may wish to include some subjective assessments, particularly regarding staff morale. You should Pay close attention to how your employees behave in the office and use such indicators as a reference to determine their behavior in a remote workforce plan.
Conclusion
Managing remote employees is a challenging task; however, following the above points will help you in dealing with such situations. Time-tracking software such as Leapmax assists you in better remote workforce management.
The technical features that Leapmax includes, such as workforce analytics help in increasing operational efficiency. So, do not worry and simply follow the above pointers and monitor your employees efficiently!
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